Guidelines and Procedures for Grants

Grant Development

1. All campus/district grant RFP/RFA notifications pass through District Grant Writer and Asst.
2. Superintendent prior to making known to WISD personnel.
3. Grant proposal ideas are consistent with district goals; approval of Administrative Council needed.    
4. Each grant has a GRANT BRIEF developed for quick reference containing: grant title, amount, grant cycle; grant reporting dates for progress/expenditure reports; campuses affected; purpose of grant; special requirements of grant.
5. Review of grant applications must occur by major stakeholders
6. Grant budget must have WISD business office approval and be properly coded PRIOR to submission 
7. Appropriate signatures needed  *Foundation grants to besubmitted with a signed district application title page. ** Note: for board approval - need to submit the week before board meets for mail-out. 
8. Final copies of Application and Grant Brief to project manager, Asst. Superintendent, and
9. District Grant Writer

With NOGA, the following must occur:

1. For District Grant Writer and Asst. Superintendent:
   Copy of NOGA
   Copy of Application
2. For Accounting Supervisor at WISD Business Office:
   Copy of entire RFP/RFA
   Copy of Submitted Application
   Copy of Expenditure forms
   WISD Grant Brief and Budget Forms

Project Management

1. Designated project manager – must be directly involved with the grant program
   Conducts project meetings
   Keeps minutes of meetings/shares with grant committee and stakeholders
   Ensures all project and evaluation activities are carried out
   Gathers info for progress reports/expenditure reports
2. Filing Progress Reports: project manager/grant writer
   Copy given to Project Manager, Accountant in business office, and reported to grant committee
3. Filing Expenditure Reports: Accounting Supervisor
   Copy given to Project Manager and reported to grant committee